Davis Wright Tremaine LLP hiring Document Processing & Overflow Services Lead in Los Angeles Metropolitan Area | LinkedIn (2024)

DescriptionThis is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Lead Legal Document Specialist to join our team. This position offers the flexibility to be fully remote while working within reasonable commuting distance from our offices in New York, Seattle, Los Angeles, San Francisco, Portland, Washington D.C., or Chicago.

This lead position is responsible for performing high volume, advanced document processing tasks, including typing legal pleadings and documents, using templates, performing mail merges, working with automatic features and form documents, advanced Excel functions and polished PowerPoint presentations; using Word, PowerPoint, Excel, Visio, Power PDF, Workshare Compare, Intapp Time Entry, Litera Contract Compare, and other software as needed, as well as proofreading. The lead is also responsible for performing workflow coordination duties for a firm-wide in-house team and a third-party vendor.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a Typical Day You Will

• Perform a high volume of word processing tasks using software that includes, but is not limited to: Word, PowerPoint, Excel, Visio, Kofax Power PDF, Workshare Compare, Intapp Time Entry, and Litera Contract Companion; work may arrive in electronic or digital dictation formats
• Scan text documents and format using styles; cleaning up electronically transmitted files and documents
• Create and edit documents using templates and formatting for automatic feature applications (table of contents, table of authorities, auto numbering and headings via styles, etc.)
• Create and edit book formats, chapters for client desk books, employment manuals, handbooks, benefit plans, etc.
• Create and edit timeline charts using tools provided by MS Word or MS Visio
• Create and edit Excel spreadsheets, PowerPoint presentations and various Visio documents
• Assist Systems Department with user input regarding new software or software adjustments/ enhancements; assist staff and attorneys with troubleshooting and solving document issues
• Proofread all work performed
• Perform workflow coordination duties (i.e., assess and prioritize incoming work, respond to requesters, monitor, and at times, assign work to legal document specialists, etc.); and helping to ensure best practices are adhered to
• Perform tasks delegated by manager, (i.e., produce utilization reports, various special projects performed in close collaboration with manager.)
• Partner with and advise manager on capabilities of department to perform certain tasks
• Eyes and ears on the ground regarding happenings in the department
• Maintain a punctual schedule and regular attendance; willingness to work OT and/or flexible schedule in absence of other workflow coordinators
• Attend training classes to stay current in appropriate software
• Meet established quality standards, procedural requirements, and production deadlines for work product
• Support work requirements generated from all areas of the firm, in accordance with established priorities
• Work as part of a remote team of legal document specialists located within other offices throughout the firm

Join Us If You Have

• 5+ years’ experience as a legal document processor
• 2+ years’ experience performing workflow coordination duties (preferably using ServiceNow platform)
• Demonstrated advanced skills using MS Office products that include Word, PowerPoint, Excel, and Visio; as well as Adobe Acrobat
• Ability to create templates and diagrams, perform mail merges, and create automatic features and form documents
• High degree of attention to detail
• Ability to organize assignments, work under pressure and meet deadlines
• Ability to communicate effectively and professionally with lawyers, clients and staff
• Ability to give direction to fellow team members
• Ability to work in a high-volume, service-oriented environment
• Excellent software knowledge and document problem-solving skills
• Excellent command of the English language, with emphasis on vocabulary, grammar, spelling, punctuation skills, and proofreading of the work product
• Ability to work overtime, or flexible schedule, if needed

Who We AreDavis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursem*nt
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Washington State The annualized salary range for this position in Washington is $87,000 to $94,000 ($44.62 - $48.21 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

California The annualized salary range for this position in Los Angeles is $92,000 to $95,000 ($47.18 - $48.72 hourly). The annualized salary range for this position in San Francisco is $104,000 to $110,000 ($53.33 - $56.41 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

New YorkThe annualized salary range for this position in New York City is $101,000 to $106,000 ($55.49 - $58.24 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

District of ColumbiaThe annualized salary range for this position in Washington D.C. is $94,000 to $99,000 ($48.21 - $50.77 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

Davis Wright Tremaine LLP embraces diversity, equity and inclusion. It brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.

Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine-central to who we are and what we do. Our vision is to foster a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, a path to success. In order to support this vision, we request that you voluntarily provide the following demographic data. All self-reported demographic information is stored securely in a manner that is compliant with DWT’s privacy and security policies and is only accessible by authorized members of the Talent Acquisition and HR Departments; it is not shared with any of the hiring decision-makers.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com .